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PATCHWAY
TOWN YOUTH
ANNUAL
GENERAL MEETING
VENUE
Patchway Community Centre
DATE
21st June 2007
AT
19.30
Present: -
Steve
French, Audrea Taylor, Barbara French, Glyn Webb, Renny Taylor and Sarah
Jones.
Welcome:-
Steve opened the meeting
welcoming those who have attended and started with:-
Apologies: - Alison Sully, Matt England and Mick Pearson
Minutes of the Last Meeting:-
Meetings
of previous meeting were viewed and agreed.
Glyn advised that he would like to see training subs paid for in
advance. Discussion around
this occurred and committee agreed that a direct debit form will be
handed out as part of a pack in which there will be the new forms from
the GFA. Each player will be given this at the beginning of the
season. Audrea advised she
has Standing order forms and would get them organised. (Action
AT & SF)
Matters Arising:-
Changes’
arising for the new season in that the club needs to have its charter
standard to be completed. There
are still a few things outstanding which includes latest AGM minutes and
Accounts to be forwarded. Also
CRB checks to be sorted and paid for by the club. This has to be done by
the FA and will cost ₤12 per person. All clubs will now need a
Welfare Officer who have attended a Safeguarding children Workshop
course.
Chairman’s Report:- (Steve
French)
We
are now taking two teams into this season which will consist of U12’s
and U18’s. As the U18’s
are classed as an adult team we are changing there name to ‘Patchway
Athletic’. This means we will need two standards but still be one
club. Pleased with progress
of club and have two strong teams.
U12’s will play at Pilning this season and will not have to
share the pitch with anyone so there should be no problems when we need
it. U18’s are the only
team that is having the pitch in the afternoon so again no problems
there.
Last
season was tough due to having two teams withdrawing at the beginning of
the season. A discussion
around the younger age groups occurred as the initial feeling that this
may cause a gap where there is a natural filter for players to go to. Discussion around the football teams reputation and how to
build on the good work that has already been done.
Also where should we train this season?
Secretary’s Report:- (Audrea
Taylor)
Happy
with progress of club. Season
was hard due to the weather and having to do a lot of match
rearrangements. Felt
very long season as had last match in the middle of May.
Attended Safeguarding Children Workshop on 6th June
which was very interesting.
Treasure’s Report:- (Glyn
Webb)
Finance
for the year was handed out. After
looking at the figures the club had made its largest loss for first time
for a few years. This was
expected due to the outlay of the charter expenditure and also the large
amount of fines the club incurred from both leagues (₤412 in
total). This season will
also be expensive due to CRB checks for all managers, assistance
managers and anyone that volunteers to help with the running of the
club. Fees for both leagues
as the U12’s enter the Avon Youth League and the U18’s go into the
combination league. GYFA
fees are also to be taken into account and the U12’s will need new
socks as they will use kit from last season and also footballs.
Discussion
on the two bank accounts occurred as Patchway Athletic will have there
own account separate from the U12’s which is currently the one in use.
It is currently in credit but will need to continue collecting in
subs etc otherwise will become very low.
Patchway Athletics’ account is an old account that was never
closed and has a small sum in it to start it off.
Manager’s Report:-
U12’s
– Ren advised he wants to try and build on the players we have at
present. Want to improve on
fixture position as last season they found tough and so did the boys.
Is hoping with the help of Mick Pearce and Matt England this
should make it a lot easier with three helpers running the team. Ren starts his charter course in August and Matt already has
his.
U16’s
– Beginning of season was a disaster due to a lot of players leaving.
Then suddenly there were players wanting to join so it meant we
had over 20 on the books. Team
as a whole took time to be a team but by the end of the season were
playing a lot better and scores improved.
Looking forward to taking them on to the U18’s (adults) and
with the FA ruling means no rolling subs.
Only will be able to take a maximum of 5 subs but 3 will only be
able to play. Goal keeper
is returning to club which will be a bonus.
Still looking for a striker but will now organise a friendly and
look forward to season starting.
Election of Officers and Nominations
for :-
A
description for each role was handed out and nominations began.
1)
Chairperson (for both clubs) – Steve French – Nominated
by Glyn Webb, Second by Renny Taylor
2)
Secretary (for both clubs) –
Audrea Taylor – Nominated by Sarah Jones,
Second by Steve French
3)
Treasurer – Glyn
Webb stood down for PTYFC. Was
elected for PAFC – Nomination by Steve French,
Second by Renny Taylor.
4)
Treasurer – Renny Taylor (PTYFC) – Nominated
by Glyn Webb, Second by Steve French.
5)
Parent Representative – U18’s Barbara French, U12’s Sarah
Jones.
6)
Managers – U18’s Steve French, U12’s Renny Taylor
7)
Assistant Managers – Due to nominee’s not attending the
meeting this will be postponed until next meeting.
8)
Fixture Secretary – U18’s Steve French, U12’s Sarah Jones
9)
Social Secretary – This will be run by the Committee
10)
Welfare Officer –
new posting – Audrea Taylor
11)
Charter
Standard Officer – new posting – Steve French
12)
Sponsorship
Secretary – This will be run by the Committee
Any
position that doesn’t get filled then letters will be sent to all
parents to either vote for the position or nominate someone to fill the
position.
AOB
Steve
– Website is down due to being updated at present. There will be two separate sites for each team.
Advised would like to see pictures on the website and also
information of past and present players, managers, helpers so any help
with this would be appreciated. Want
to make it fun and well as informative so that kids will want to access
it.
Sarah
– Patchway festival is coming up and has had an offer of a pitch
again. Sarah is happy to do
this and asked Audrea to help run a stall. They are looking to do a Tom
bola and Sarah will sell her cards.
We would also like to run the penalty shoot out again however we
need someone else as Ren is away. Letters
to parents for any donations will be going out asap.
Glyn
- Would like a new badge
for the club and think it would be a good idea if the players designed
it.
He
also advised should we change bank account to a higher interest account?
Will need a meeting at the bank and also to change names and address for
the PTYFC account.
Steve
– Asked do we still apply for grant from the council due to the fact
we will probably not be using Scott Park for our home pitch this season.
Discussion occurred around this and the opinion was we will still
apply.
Steve
handed out the FA Forms and explained he will organise folders and make
up packs for each player.
Meeting Closed at 9.00pm
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