The FA
Charter Standard Club Programme
Constitution
and Club Rules
Patchway Athletic Football
Club
Constitution and Club Rules
1. The Club
The club shall be called Patchway
Athletic Football Club (the "Club ")
2. Objects
The objects of the Club shall be to
provide facilities, promote the game of Association Football, to arrange
matches and social activities for its
members and community participation in
the same.
3. Status of Rules
These rules (the "Club Rules
")form a binding agreement between each member of the Club.
4. Rules and Regulations
(a) The members of the Club shall so
exercise their rights, powers and duties and shall, where appropriate
use their best endeavours to ensure that others conduct themselves so
that the business and affairs of the Club are carried out in accordance
with the Rules and Regulations of The Football Association Limited
("The FA "),County Football Association to which the Club is
affiliated ("Parent County Association ")and Competitions in
which the Club participates, for the time being in force.
(b) No alteration to the Club Rules shall
be effective without prior written approval by the Parent County
Association. The FA and the Parent County Association reserve the right
to approve any proposed changes to the Club Rules.
(c) The Club will also abide by The FA
’s Child Protection Policies and Procedures, Codes of Conduct and the
Equal Opportunities and Anti-Discrimination Policy as shall be in place
from time to time.
5. Club Membership
(a) The members of the Club from time to
time shall be those persons listed in the register of members (the
"Membership Register ")which shall be maintained by the Club
Secretary.
(b) Any person who wishes to be a member
must apply on the Membership Application Form and deliver it to the
Club. Election to membership shall be at the discretion of the Club
Committee and granted in accordance with the anti-discrimination and
equality policies which are in place from time to time. An appeal
against refusal may be made to the Club Committee in accordance with the
Complaints Procedure in force from time to time. Membership shall become
effective upon an applicant ’s name being entered in the Membership
Register.
(c) In the event of a member ’s
resignation or expulsion, his or her name shall be removed from the
Membership Register.
(d) The FA and Parent County Association
shall be given access to the Membership Register on demand.
6. Annual Membership Fee
(a) An annual fee payable by each member
shall be determined from time to time by the Club Committee and set at a
level that will not pose a significant obstacle to community
participation. Any fee shall be payable on a successful application for
membership and annually by each member. Fees shall not be repayable.
(b) The Club Committee shall have the
authority to levy further subscriptions from the members as are
reasonably necessary to fulfil the objects of the Club.
7. Resignation and Expulsion
(a) A member shall cease to be a member
of the Club if, and from the date on which, he/she gives notice to the
Club Committee of his/her resignation. A member whose annual membership
fee or further subscription is more than two (2)months in arrears shall
be deemed to have resigned.
(b) The Club Committee shall have the
power to expel a member when, in its opinion, it would not be in the
interests of the Club for them to remain a member. An appeal against
such a decision may be made to the Club Committee in accordance with the
Complaints Procedure in force from time to time.
(c) A member who resigns or is expelled
shall not be entitled to claim any, or a share of any, of the income and
assets of the Club (the "Club Property ").
8. Club Committee
(a) The Club Committee shall consist of
the following Club Officers: Chairperson, Vice Chairperson, Treasurer,
Secretary and Minutes Secretary and up to five other members, elected at
an Annual General Meeting.
(b) Each Club Officer and Club Committee
Member shall hold office from the date of appointment until the next
Annual General Meeting ("AGM ")unless otherwise resolved at an
Extraordinary General Meeting ("EGM "). One person may hold no
more than two positions of Club Officer at any time. The Club Committee
shall be responsible for the management of all the affairs of the Club.
Decisions of the Club Committee shall be made by a simple majority of
those attending the Club Committee meeting. The Chairperson of the Club
Committee meeting shall have a casting vote in the event of a tie.
Meetings of the Club Committee shall be chaired by the or in their
absence the The quorum for the transaction of business of the Club
Committee shall be three.
(c) Decisions of the Club Committee of
meetings shall be entered into the Minute Book of the Club to be
maintained by the Club Secretary.
(d) Any member of the Club Committee may
call a meeting of the Club Committee by giving not less than seven days
’ notice to all members of the Club Committee. The Club Committee
shall hold not less than four meetings a year.
(e) An outgoing member of the Club
Committee may be re-elected. Any vacancy on the Club Committee which
arises between Annual General Meetings shall be filled by a member
proposed by one and seconded by another of the remaining Club Committee
members and approved by a simple majority of the remaining Club
Committee members.
(f) Save as provided for in the Rules and
Regulations of The FA,the Parent County Association and any applicable
Competition, the Club Committee shall have the power to decide all
questions and disputes arising in respect of any issue concerning the
Club Rules.
(g) The position of a Club Officer shall
be vacated if such person is subject to a decision of The FA that such
person be suspended from holding office or from taking part in any
football activity relating to the administration or management of a
football club.
9. Annual and Extraordinary General
Meetings
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of
the Club over the previous year;
(ii) receive a report of the Club ’s
finances over the previous year;
(iii) elect the members of the Club
Committee; and
(iv) consider any other business.
(b) Nominations for election of members
as Club Officers or as members of the Club Committee shall be made in
writing by the proposer and seconded, both of whom must be existing
members of the Club, to the Club Secretary not less than 21 days before
the AGM. Notice of any resolution to be proposed at the AGM shall be
given in writing to the Club Secretary not less than 21 days before the
meeting.
(c) An EGM may be called at any time by
the Club Committee and shall be called within 21 days of the receipt by
the Club Secretary of a requisition in writing, signed by not less than
five members stating the purposes for which the Meeting is required and
the resolutions proposed. Business at an EGM may be any business that
may be transacted at an AGM.
(d) The Secretary shall send to each
member at their last known address written notice of the date of a
General Meeting (whether an AGM or an EGM) together with the resolutions
to be proposed at least 14 days before the meeting.
(e) The quorum for a General Meeting
shall be
(f) The Chairperson, or in their absence
a member selected by the Club Committee, shall take the chair. Each
member present shall have one vote and resolutions shall be passed by a
simple majority. In the event of an equality of votes the Chairperson of
the Meeting shall have a casting vote.
(g) The Club Secretary, or in their
absence a member of the Club Committee, shall enter Minutes of General
Meetings into the Minute Book of the Club.
10. Club Teams
At its first meeting following each AGM
the Club Committee shall appoint a Club member to be responsible for
each of the Club’s football teams. The appointed members shall be
responsible for managing the affairs of the team. The appointed members
shall present to the Club Committee at its last meeting prior to an AGM
a written report of the activities of the team.
11. Club Finances
(a) A bank account shall be opened and
maintained in the name of the Club (the "Club Account
").Designated account signatories shall be the Club Chairperson,
the Club Secretary and the Treasurer. No sum shall be drawn from the
Club Account except by cheque signed by two of the three designated
signatories. All monies payable to the Club shall be received by the
Treasurer and deposited in the Club Account.
(b) The Club Property shall be applied
only in furtherance of the objects of the Club. The distribution of
profits or proceeds arising from the sale of Club Property to members is
prohibited.
(c) The Club Committee shall have the
power to authorise the payment of remuneration and expenses to any
member of the Club (although a Club shall not remunerate a member for
playing) and to any other person or persons for services rendered to the
Club.
(d) The Club may provide sporting and
related social facilities, sporting equipment, coaching, courses,
insurance cover, medical treatment, away match expenses, post-match
refreshments and other ordinary benefits of Community Amateur Sports
Clubs as provided for in the Finance Act 2002.
(e) The Club may also in connection with
the sports purposes of the Club:
(i) sell and supply food, drink and
related sports clothing and equipment;
(ii) employ members (although not for
playing) and remunerate them for providing goods and services, on fair
terms set by the Club Committee without the person concerned being
present;
(iii) pay for reasonable hospitality for
visiting teams and guests; and
(iv) indemnify the Club Committee and
members acting properly in the course of the running of the Club against
any liability incurred in the proper running of the Club (but only to
the extent of its assets).
(f) The Club shall keep accounting
records for recording the fact and nature of all payments and receipts
so as to disclose, with reasonable accuracy, at any time, the financial
position, including the assets and liabilities of the Club. The Club
must retain its accounting records for a minimum of six years.
(g) The Club shall prepare an annual
"Financial Statement ",in such format as shall be available
from The FA from time to time. The Financial Statement shall be verified
by an independent, appropriately qualified accountant and shall be
approved by members at general meeting. A copy of any Financial
Statement shall, on demand, be forwarded to The FA.
(h) The Club Property, other than the
Club Account, shall be vested in not less than two and no more than four
custodians, one of whom shall be the Treasurer ("the Custodians
"),who shall deal with the Club Property as directed by decisions
of the Club Committee and entry in the Minute Book shall be conclusive
evidence of such a decision.
(i) The Custodians shall be appointed by
the Club in a General Meeting and shall hold office until death or
resignation unless removed by a resolution passed at a General Meeting.
(j) On their removal or resignation a
Custodian shall execute a Conveyance in such form as is published by The
FA from time to time to a newly elected Custodian or the existing
Custodians as directed by the Club Committee. The Club shall, on
request, make a copy of any Conveyance available to The FA. On the death
of a Custodian, any Club Property vested in them shall vest
automatically in the surviving Custodians. If there is only one
surviving Custodian, an EGM shall be convened as soon as possible to
appoint another Custodian.
(k) The Custodians shall be entitled to
an indemnity out of the Club Property for all expenses and other
liabilities reasonably incurred by them in carrying out their duties.
12. Dissolution
(a) A resolution to dissolve the Club
shall only be proposed at a General Meeting and shall be carried by a
majority of at least three-quarters of the members present.
(b) The dissolution shall take effect
from the date of the resolution and the members of the Club Committee
shall be responsible for the winding up of the assets and liabilities of
the Club.
(c) Any surplus assets remaining after
the discharge of the debts and liabilities of the Club shall be
transferred to another Club, a Competition, the Parent County
Association or The FA for use by them for related community sports.
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